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ADRA Minutes 29 March 2016

ADRA Meeting

Tuesday 29 March 2016

Law Society, Level 2, 170 Phillip Street, Sydney 2000

 

Present

Chair: Katherine Johnson

Vice President: Peter O'Brien, Naomi Holtring

Secretary: Wendy Buchanan

Treasurer: Margaret McCue, Andrew Wong (Assistant)

Membership Officer: Dennis Nolan

Members Attending: Jane Houselander, Jean-Marcel Malliaté, Frank Astill, Anne Ardagh, Mary Walker, Allan Parker, Laurence Bouille, Katherine Johnson, Paula Castile, Naomi Holtring, Wendy Buchanan.

Apologies: Mark Brady, Dennis Nolan, Salli Browning, Margaret McCue, Ann Fieldhouse, Peter O’Brien, Paul Gibson, Andrew Wong.

Guest Speaker: Nil

 

AGENDA:

Meeting commenced at 6.30 pm.  ADRA Board resolved that:

1. Leading Growth and Direction:

  • Minutes of last meeting be received and accepted – Moved by Naomi Holtring, Seconded by Katherine Johnson.
  • The Steering Committee for the Dispute Resolution Forum (DRF) held a teleconference meeting on 9 March 2016 and organised a draft program for 14 May 2016 Forum inviting the Attorney General, Senator Brandis as the main Guest Speaker.  Further discussion of the Forum Charter is proposed and the morning session for 14 May 2016 will still invite each organisation to give a short presentation of the perceived strengths and weaknesses to the proposed Forum Charter. It is anticipated that the afternoon session will showcase a website for the Forum presented by Simon Olsen followed by a planning session incorporating the views presented in the morning session re the vision of the Forum as a united voice to Government. Further discussion will be held re the terms of the Charter to address ADRA’s response as an invitee to the Forum.  
  • On 28 March the Steering Committee was informed that Senator Brandis is not available on 14 May nor is a representative.  The Steering Committee proposes to meet again by 7 April 2016 to determine a possible alternate date for the Forum with a possible alternate Guest Speaker.
  • Katherine informed the board that Jeremy Gormley the former President of NADRAC is still prepared to discuss the future of ADRAC at the Forum. It is also anticipated that Fiona Hollier from Resolution Institute will give a summary of the Global Pound Conference the first of which was held in Singapore on 17 and 18 March 2016.  This is a brand new International  initiative to organise a general set of standards worldwide for dispute resolution,  in particular for mediation.  It has been primarily convened by the International Mediation Institute (IMI)  of which Mary Walker is on the Board. 
  • Plans for ADRA's 30th Birthday Celebrations are now finalised. Mary Walker is currently liaising with Sandy Street to organise an after dinner response talk by someone who has known Sir Laurence well. Mary has kindly agreed to accept the invitation to be the after dinner response presenter if no-one else is available. Many thanks Mary. 
  • Anne Ardagh is well under way with devising her talk about the history of ADRA. Penny Street has informed Anne that Sir Laurence is not well enough to give a response to the questions Anne asked re  developing a possible short biography of Sir Laurence Street, but still hopes to attend the dinner. 
  • The basic theme for ADRA’s 30th Anniversary was to present ADRA’s mission statement namely ‘Building Community through DR’. The possibility of publishing the proceedings for 30th Anniversary through Federation Press via David Mills is no longer viable especially since it is not possible at this stage to develop a biography of Sir Laurence. The Anniversary Dinner would still honour Sir Laurence and Jessie Street will still hopefully be the guest speaker. 

2. Policy Issues:

  • An active succession plan for 2016 is now being encouraged. We look forward to hearing from executive members who may be interested in taking the role of President in June 2016. 
  • Many thanks to  Anne Ardagh for sorting through the 14 boxes of ADRA's archived documents that were  originally stored at Katherine's home. The most important of these documents will be incorporated into Anne's presentation re ADRA' history on 30 June 2016. The rest of the documents  which have now been reduced to about 6 boxes will still be stored at Anne's home until after 30 June when the board will decide their fate. 

3. Finance:  Treasurer's Report: 

  • As Margaret was not in attendance, Wendy read out  the latest figures up to 24 March 2016 which were $6,358.83  in our cheque account; and $4,217.56 in the paypal account. This equates to a total of $10,576.39 as our working monies and we still have approximately $16, 200.00 in our term deposit. 
  • A deposit of a further $1,000  was given to the Australian Museum for the 30th Birthday Event on 30 June, 2016. Maddie Stone from the Australian Museum has sent a copy of deposits paid and amounts outstanding which have been forwarded to the executive board. 
  • ADRA is mindful that it needs to submit the Treasurer’s report as required 28 days after holding our AGM which will be now held on 23 August 2016. Notification of the AGM date will be sent eight weeks in advance – ie by 21 June 2016 along with nomination forms for executive positions. 

4. Correspondence: 

  • Margaret McCue, Wendy Buchanan and Katherine Johnson all have a copy of ADRA’s Post Office Box key. There has been no correspondence other than junk mail in the ADRA Post Box as from 29 March, 2016. Bank statements for our working account and our term deposit account  are still being received by Katherine and sent to  Wendy's home address to follow through with Margaret and /or Andrew. Arrangements will shortly be made to have the bank statements sent directly to Wendy as our correspondence officer. 
  • Wendy  has followed-up with Deborah MacFarlane’s newsletter, named “ADR events update” (VADRA) to advertise ADRA’s 30 b/day celebrations on 30 June 2016 and the MPN sessions.
  • Invoice received from Law Society re Eman Sharabeen's event on Wednesday 2 March. Eman’s event which was the first joint ANZAPPL/ADRA event was very successful with 42 participants and much welcomed discussion. We thank Eman personally for her presentation given that she had been receiving treatment for her medical condition on that day and was particularly exhausted. 
  • Many emails have been received from new members joining ADRA and we thank Dennis Nolan for his very warm welcome of the new members. 
  • Emails have also been received from prospective members wanting insurance.   Katherine has directed them to Stephanie on our web-page as the GIO representative. This contact is currently working well but needs more advertising. 

5. Practitioner Support: Membership Officer:

  • Details of the monthly activity for Campaign Monitor  will be forwarded to the executive by Wendy to demonstrate our monthly activity. Many thanks Wendy.
  • Membership drive suggestions  still include promoting ADRA to those attending accreditation courses such as ACDC, Universities and higher education centres; developing a ‘members profile’ on the website for ADRA members; developing a ‘Jobs Tab’ for ADRA members and developing a link basis to other DR organisations. Simon has already accommodated most of these suggestions on our website. Naomi and Ann Fieldhouse have volunteered to take responsibility for the job' tab. Other volunteers to promote ADRA would be greatly appreciated.  
  • We currently have 8 followers of our Linked in group and encourage more.  Other suggestions for a membership drive that have been incorporated include connecting with all past and unfinancial members to renew; offering invitations for organizations to join; offering online referrals; continuing the use of MPN with a peer support system including CPD points for participation.  Please feel free to contact Katherine on 0421 321 276 or Wendy on 0411 284 808 should you be interested in taking responsibility for one of the above membership drive suggestions. 

6. MPN Sessions

  • The Mediation Practice Network Sessions which were  held on the first Monday of the month were not a successful as anticipated in relation to the number of attendees. For that reason, the number of sessions have been reduced to 4 per year - 2 Mondays on 7 March and 5 September at the Law Society; and two Saturdays - 4 June and 3 December at George Street RSL. The first of these convened by Wendy and Margaret was very successful and attendees requested that the sessions be monthly. The Board resolved that it would provide co-ordinators to convene the MPN sessions for any group ( four or more people) that requested same. The board further resolved that time spent at these sessions could be counted as continuing professional development points (CPD) with supervision. This is a much cheaper option for members than any other supervision program available to date which gives members the opportunity to practice and improve their skills with the supervision of a senior Mediator for the cost of  $10.00 for members and $25 for non-members via paypal. 
  • Current volunteers for MPN sessions: 
    • Saturday 4 June 2016 at the RSL, George street Sydney, 10:30am with Jane Houselander and Paula Castile on Agenda Setting. 
    • Monday 5 September 2016 at Law Society, NSW 170 hillip Street Sydney, at 5:30pm with Peter O'Brien and Wendy Buchanan on Exploration
    • Saturday 3rd December 2016 at George street RSL with Mary Reheby and Salli Browning  on Agreements
  • Many thanks to the volunteers

7. Peer Support/Mentoring Groups

  • The peer-support program is a new policy initiative that begins when a member joins ADRA and they are allocated  to an  executive member for peer support. This replaces the previous 'buddy system'. The executive member will receive an email with the new member’s phone number and  will make contact as soon as possible to introduce themselves as the peer supporter. The time spent together either on the phone or in person will count towards continuing professional development and can include active participation by the new member in ADRA events and/or meetings. The aim is that the new member has a sense of belonging and has a contact point about  how ADRA can best meet their needs.  For example the new member can promote a paper they have written for placement on the website under ‘Professional Matters’ or can give a talk on a topic on which they would like to receive some feedback; etc. Any such professional discussion contributes to accumulating continuing professional development points (CPD). 

9. Upcoming Events. 

  • Proposed Seminars : 
    • 30th B/day celebrations on 30 June 
    • ADRA’s AGM is on 23 August 2016.
    • MPN events in June, September and December 

10. Other Business 

  • Andrew Wong's  article has been placed  under  ‘Professional Matters’ and we await other publications. Such publication on our website should be part of the ‘pastoral care’ system where the executive members will canvass publications from their list of ADRA members from the data base. 
  • Next meeting for ADRA is on 26 APRIL  2016 at 5:30pm at the Law Society, 170 Phillip Street Sydney. Please note that ADRA meets every 4th Tuesday of the month and some months in 2016 have 5 Tuesdays.  29 March 2016 meeting concluded at 7:45 pm.  Many thanks to those who participated. We look forward to implementing our new plans.

 

AGENDA:

Meeting commenced at 6.30 pm.  ADRA Board resolved that:

1.     Leading Growth and Direction:

·        Minutes of last meeting be received and accepted – Moved by Naomi Holtring, Seconded by Katherine Johnson.

·         The Steering Committee for the Dispute Resolution Forum (DRF) held a teleconference meeting on 9 March 2016 and organised a draft program for 14 May 2016 Forum inviting the Attorney General, Senator Brandis as the main Guest Speaker.  Further discussion of the Forum Charter is proposed and the morning session for 14 May 2016 will still invite each organisation to give a short presentation of the perceived strengths and weaknesses to the proposed Forum Charter. It is anticipated that the afternoon session will showcase a website for the Forum presented by Simon Olsen followed by a planning session incorporating the views presented in the morning session re the vision of the Forum as a united voice to Government. Further discussion will be held re the terms of the Charter to address ADRA’s response as an invitee to the Forum.  

·         On 28 March the Steering Committee was informed that Senator Brandis is not available on 14 May nor is a representative.  The Steering Committee proposes to meet again by 7 April 2016 to determine a possible alternate date for the Forum with a possible alternate Guest Speaker.

·         Katherine informed the board that Jeremy Gormley the former President of NADRAC is still prepared to discuss the future of ADRAC at the Forum. It is also anticipated that Fiona Hollier from Resolution Institute will give a summary of the Global Pound Conference the first of which was held in Singapore on 17 and 18 March 2016.  This is a brand new International  initiative to organise a general set of standards worldwide for dispute resolution,  in particular for mediation.  It has been  primarily convened by the International Mediation Institute (IMI)  of which Mary Walker is on the Board.

·         Plans for ADRA's 30th Birthday Celebrations are now finalised. Mary Walker is currently liaising with Sandy Street to organise an after dinner response talk by someone who has known Sir Laurence well. Mary has kindly agreed to accept the invitation to be the after dinner response presenter if no-one else is available. Many thanks Mary.

·         Anne Ardagh is well under way with devising her talk about the history of ADRA. Penny Street has informed Anne that Sir Laurence is not well enough to give a response to the questions Anne asked re  developing a possible short biography of Sir Laurence Street, but still hopes to attend the dinner.

·         The basic theme for ADRA’s 30th Anniversary was to present ADRA’s mission statement namely ‘Building Community through DR’. The possibility of publishing the proceedings for 30th Anniversary through Federation Press via David Mills is no longer viable especially since it is not possible at this stage to develop a biography of Sir Laurence. The Anniversary Dinner would still honour Sir Laurence and Jessie Street will still hopefully be the guest speaker.

·        

2.         Policy Issues:

·         An active succession plan for 2016 is now being encouraged. We look forward to hearing from executive members who may be interested in taking the role of President in June 2016.

·          Many thanks to  Anne Ardagh for sorting through the 14 boxes of ADRA's archived documents that were  originally stored at Katherine's home. The most important of these documents will be incorporated into Anne's presentation re ADRA' history on 30 June 2016. The rest of the documents  which have now been reduced to about 6 boxes will still be stored at Anne's home until after 30 June when the board will decide their fate.

  1. Finance:  Treasurer's Report:

·         As Margaret was not in attendance, Wendy read out  the latest figures up to 24 March 2016 which were $6,358.83  in our cheque account; and $4,217.56 in the paypal account. This equates to a total of $10,576.39 as our working monies and we still have approximately $16, 200.00 in our term deposit.

·         A deposit of a further $1,000  was given to the Australian Museum for the 30th Birthday Event on 30 June, 2016. Maddie Stone from the Australian Museum has sent a copy of deposits paid and amounts outstanding which have been forwarded to the executive board.

·         ADRA is mindful that it needs to submit the Treasurer’s report as required 28 days after holding our AGM which will be now held on 23 August 2016. Notification of the AGM date will be sent eight weeks in advance – ie by 21 June 2016 along with nomination forms for executive positions.

  1. Correspondence:

·        Margaret McCue, Wendy Buchanan and Katherine Johnson all have a copy of ADRA’s Post Office Box key. There has been no correspondence other than junk mail in the ADRA Post Box as from 29 March, 2016. Bank statements for our working account and our term deposit account  are still being received by Katherine and sent to  Wendy's home address to follow through with Margaret and /or Andrew. Arrangements will shortly be made to have the bank statements sent directly to Wendy as our correspondence officer.

·        Wendy  has followed-up with Deborah MacFarlane’s newsletter, named “ADR events update” (VADRA) to advertise ADRA’s 30 b/day celebrations on 30 June 2016 and the MPN sessions.

·        Invoice received from Law Society re Eman Sharabeen's event on Wednesday 2 March. Eman’s event which was the first joint ANZAPPL/ADRA event was very successful with 42 participants and much welcomed discussion. We thank Eman personally for her presentation given that she had been receiving treatment for her medical condition on that day and was particularly exhausted.

·        Many emails have been received from new members joining ADRA and we thank Dennis Nolan for his very warm welcome of the new members.

·        Emails have also been received from prospective members wanting insurance.   Katherine has directed them to Stephanie on our web-page as the GIO representative. This contact is currently working well but needs more advertising.

5.     Practitioner Support: Membership Officer:

·        Details of the monthly activity for Campaign Monitor  will be forwarded to the executive by Wendy to demonstrate our monthly activity. Many thanks Wendy.

·        Membership drive suggestions  still include promoting ADRA to those attending accreditation courses such as ACDC, Universities and higher education centres; developing a ‘members profile’ on the website for ADRA members; developing a ‘Jobs Tab’ for ADRA members and developing a link basis to other DR organisations. Simon has already accommodated most of these suggestions on our website. Naomi and Ann Fieldhouse have volunteered to take responsibility for the job' tab. Other volunteers to promote ADRA would be greatly appreciated.  

·         We currently have 8 followers of our Linked in group and encourage more.  Other suggestions for a membership drive that have been incorporated include connecting with all past and unfinancial members to renew; offering invitations for organizations to join; offering online referrals; continuing the use of MPN with a peer support system including CPD points for participation.  Please feel free to contact Katherine on 0421 321 276 or Wendy on 0411 284 808 should you be interested in taking responsibility for one of the above membership drive suggestions.

  1. MPN Sessions
  2. The Mediation Practice Network Sessions which were  held on the first Monday of the month  were not a successful as anticipated in relation to the number of attendees. For that reason, the number of sessions have been reduced to 4 per year - 2 Mondays on 7 March and 5 September at the Law Society; and two Saturdays - 4 June and 3 December at George Street RSL. The first of these convened by Wendy and Margaret was very successful and attendees requested that the sessions be monthly. The Board resolved that it would provide co-ordinators to convene the MPN sessions for any group ( four or more people) that requested same. The board further resolved that time spent at these sessions could be counted as continuing professional development points (CPD) with supervision. This is a much cheaper option for members than any other supervision program available to date which gives members the opportunity to practice and improve their skills with the supervision of a senior Mediator for the cost of  $10.00 for members and $25 for non-members via paypal.

·         Current volunteers for MPN sessions:

o   Saturday 4 June 2016 at the RSL, George street Sydney, 10:30am with Jane Houselander and Paula Castile on Agenda Setting.

o   Monday 5 September 2016 at Law Society, NSW 170 hillip Street Sydney, at 5:30pm with Peter O'Brien and Wendy Buchanan on Exploration

o   Saturday 3rd December 2016 at George street RSL with Mary Reheby and Salli Browning  on Agreements

·        Many thanks to the volunteers

  1. Peer Support/Mentoring Groups

·        The peer-support program is a new policy initiative that begins when a member joins ADRA and they are allocated  to an  executive member for peer support. This replaces the previous 'buddy system'. The executive member will receive an email with the new member’s phone number and  will make contact as soon as possible to introduce themselves as the peer supporter. The time spent together either on the phone or in person will count towards continuing professional development and can include active participation by the new member in ADRA events and/or meetings. The aim is that the new member has a sense of belonging and has a contact point about  how ADRA can best meet their needs.  For example the new member can promote a paper they have written for placement on the website under ‘Professional Matters’ or can give a talk on a topic on which they would like to receive some feedback; etc. Any such professional discussion contributes to accumulating continuing professional development points (CPD).

  1.  Upcoming Events.  .
  • Proposed Seminars :
  •  30th B/day celebrations on 30 June
  • ADRA’s AGM is on 23 August 2016.
  •  MPN events in June, September and December
  1. Other Business
·        Andrew Wong's  article has been placed  under  ‘Professional Matters’ and we await other publications. Such publication on our website should be part of the ‘pastoral care’ system where the executive members will canvass publications from their list of ADRA members from the data base. 

·        Next meeting for ADRA is on 26 APRIL  2016 at 5:30pm at the Law Society, 170 Phillip Street Sydney. Please note that ADRA meets every 4th Tuesday of the month and some months in 2016 have 5 Tuesdays.  29 March 2016 meeting concluded at 7:45 pm.  Many thanks to those who participated. We look forward to implementing our new plans.

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